Lunch Packages Available

Lunch is a concern when planning field trips. We have several pre-registration lunch options for School Days at the Faire. These options are scheduled in advance and available for pick-up on the Fairegrounds during your scheduled trip.

Faire Logo

School Days 2018

We cannot wait to welcome you and your students for 2018 School Days at the Pennsylvania Renaissance Faire! Please take time to review the following information to ensure a smooth, safe, and fun day with us. See you soon!

Required

The following must be completed two weeks prior to your trip:

  1. Read our brief need-to-know information.
  2. Submit your Emergency Contact Form
  3. Print the Payment Form.

Schedule, Map, and More

This link provides all the information you need regarding getting around the shire, planning your schedule, and making sure your students take full advantage of all School Day at PRF have to offer. School Days operate from 9:00am—3:00pm.

Day-Of Competition and Boxed Lunches

The following must be received two weeks prior to your trip for participation. Late submissions will not be accepted.

  1. Boxed Lunch Order Form
  2. Event & Competition Participation Form
  3. Event & Competition Rules and Guidelines

Post-Visit Competitions

Rules and forms for our Photo Contest, Creative Writing Contest, and Display Ad Contest can be found here.

PRF SCHOOL DAYS 2018 REQUIRED INFORMATION

All registered educators are required to read the following information at least two weeks prior to your trip. We want to make sure your visit goes as smoothly as possible and your students have a safe, educational, and enjoyable day!

Payment Options

Option 1 — Pre-Payment

This option will enable you to receive your admission wristbands in advance of your trip and save time upon arrival. Submit your confirmation invoice, payment form, and balance due by the deadline below. If prepayments are received after the deadline listed, wristbands will be held at the registration table to pick up the day of the trip. No exception.

Please note: Prepaid groups must still check in at the Registration Tent upon arrival.

School Day Trip Date Pre-Payment Deadline
October 3 September 19
October 4 September 20
October 10 September 26
October 11 September 27


Option 2 — Payment Upon Arrival

1. Prior to your arrival, take a count of all students and adults. The Registered Educator is responsible for the Admission Wristbands for everyone in their group and must supply wristbands to anyone who may arrive late. Wristbands will not be sold to or held for individuals at the Registration area.

2. Present Payment with Confirmation Invoice and payment form. Cash, checks made payable to: Pennsylvania Renaissance Faire, and Visa or Mastercard are acceptable forms of payment. No coupons or other passes (including Employee Participant Passes and Season Passes) are accepted on School Days.

3. Bus Drivers’ Admission is free of charge. Bus drivers will be given a wristband by bus greeters.

4. Distribute Admission Wristbands BEFORE proceeding to the Front Gate — After completing the steps at the Registration Tent, return to the bus to distribute a wristband to each youth and chaperone. The best method is to provide each person with a wristband as they exit the bus.



Caution

The entire group should proceed to the Front Gate together AFTER Admission Wristbands have been distributed. Do not leave the bus area until everyone is wearing a wristband. Be sure that no one carries unused wristbands through the Front Gate onto the Faire site before they have been distributed to everyone in your group. Any wristbands taken into the faire without being distributed could result in a presumed shortage of wristbands for those in your group still outside the gates. Anyone not wearing a wristband will be detained at the Front Gate.



No other payment options are available. Wristbands will not be available for pick-up in advance. Please submit payment by deadline above if you wish to receive the bands in advance by mail.

Arrival / Departure

Arrival Instructions

  • ALL GROUPS must check in at the registration table. Even if you are prepaid, please check in upon arrival.
  • ONE registered teacher should check in. Remaining chaperones and students should stay on the bus until registration is complete.
  • If you are paying upon arrival, please have your payment form and method of payment ready to expedite the process.
  • Bus drivers will be provided a complimentary wristband from your bus greeter. (Drivers of cars do not qualify for complimentary admission.)
  • Once inside the Faire, students may leave only if accompanied by a chaperone. A guard is posted at the Front Gate.

Wristbands, Parents, and Late Arrivals

  • For the safety and security of all students attending, only registered teachers can purchase additional wristbands. Should parents wish to join their children on the field trip, they must be included in the school’s final count.
  • This is NOT a public faire day. Normal gate admission tickets, e-tickets, season passes, employee passes, etc may not be used for admission on School Days.
  • If you have any late arrivals, they must be given a wristband by the registered teacher.
  • No wristbands will be held at registration for late arrivals.
  • Bus drivers will receive a complimentary wristband from our greeter. Should they have any guests (children, etc), their guests must be included in the school’s count. Bus drivers will not be able to purchase additional tickets at the gate.

Departure

When your group is ready to leave the Shire for the day, please meet somewhere other than the Front Gate area to keep this area free of crowd congestion. We advise you to meet in the grassy picnic area near the Gaming Glen Games before proceeding to the buses. (Students will be allowed to leave the grounds un-chaperoned after 2 PM to go to the buses.)

Safety Information

First Aide / Emergencies


First Aide
  • The Fyrst Aide Building is located behind the Bread and Broth Booth (to the right of the entrance to Bosworth Field on Privy Lane). An E.M.T. is always present at the Fyrst Aide building.
  • The nearest hospital, The Good Samaritan, is located six miles north of the Faire in Lebanon.
  • Faire Staff (wearing specially marked STAFF shirts) and uniformed security guards will be available throughout the grounds for assistance.
  • Lost students should be directed to seek assistance from a Faire character or Faire Staff (wearing Staff shirt).
  • Please make sure your two emergency contact persons have their phones available and check them frequently.
  • Please click here to fill out the Emergency Contact Form

Weapons Policy

  • No weapons will be permitted on the Faire grounds. This also applies to costume pieces made of wood, plastic, etc. Only wooden swords or shields will be sold on School Days. No swords or shields will be sold without the permission of a chaperone and will be wrapped at the time of sale and must remain wrapped throughout the day. Unwrapped swords and shields will be confiscated and held until the end of the Faire day.
  • Students are permitted to carry backpacks on the grounds. However, they are subject to search at the discretion of Faire staff and security.

Other Important Information

  • School Days events are rain or shine. Please come prepared for the weather and instruct students to dress appropriately.
  • Her Majesty hath declared a NO SMOKING (and no lighting of incense) policy on School Days. Please inform all chaperones and students of the smoke free environment.

PRF SCHOOL DAYS 2018 END OF REQUIRED INFORMATION

Please make sure you reviewed all the above information carefully. We want to make sure your visit goes as smoothly as possible and your students have a safe, educational, and enjoyable day!

Day-Of Competitions

In addition to all the stage shows and performances throughout the day during School Days, your groups can also become involved with or take part in the following competitions! Participation is not mandatory, but groups must pre-register two weeks prior to your trip date to participate (no late entries will be accepted). Please fill out the Event & Competition Participation Form and be sure to check each event descriptions below, or download the printable Day-Of Competitions & Participatory Events PDF.

Renaissance Music Competition • Globe Stage

This wondrous showcase of talent includes musicians, as well as madrigal singers. Both musicians and singers will be judged on the same criteria. During this special segment of the Faire day, students will be invited to represent their school by performing a 16th to mid-17th century Madrigal or musical piece. Each school is limited to one group and each group is limited to one song only. Groups must pre-register for this competition using the online Event & Competition Participation Form two weeks prior to your trip date to participate (no late entries will be accepted). Copies of the judges' scoring sheets and contest results will be available for pick up after 1PM at the Informistress Booth.


Madrigal Competition
Singing on the Streets
Madrigal Competition
Madrigal Competition
  1. Group Size: Any group size is eligible for the competition and will be judged according to size. (Example: Is the entire group on key? Is the projection good for the size of the group? Etc.) Soloists are also welcome. Please indicate the size of the group performing on the Student Participation Form: Small Group (10 and under), Large Group, or Instrumental.
  2. Judging Criteria: The Renaissance Music Competition will be judged on a range from one to ten in the following categories: intonation (accuracy of pitch), clarity (clarity of lyrics, notes, accuracy of pronunciation, crispness of sound), blend (quality of group’s overall vocal/instrument tone and voice/instruments blend) musicality (creative and cohesive use of dynamics, tempo and phrasing) difficulty (suitability of the piece to the group, challenging, but not exceeding group’s abilities), presentation (engaging stage presence, proper vocal posture, appropriate emotional investment). Whether or not the group is led by a director will be taken into consideration when awarding points.
  3. Costumes: Students are not required to wear costumes in order to perform, nor will costumed groups be awarded additional points. While the judges enjoy seeing costumes, it is more important to them to use the “best foot forward” concept and dress as one would to perform in front of an audience.
  4. Live Performances: All competitors must perform their piece live for the judges at School Days at the Faire. Recordings will not be considered for the competition.
  5. Order of Performances: Judges will determine the order of performance and expect all participating groups to be present for entire competition.

Theater Competition • Globe Stage

Only one entry per school. Groups must pre-register for this competition using the online Event & Competition Participation Form two weeks prior to your trip date to participate (no late entries will be accepted). Please have group check in with Faire staff at the stage when they arrive for their performance. Copies of the judges' scoring sheets and contest results will be available for pick up after 1PM at the Informistress Booth.

  • The scene must be a classical piece by an author prior to the 1700's. No modern pieces please.
  • Each group must have a representative announce the school name and the title of the performance piece leading into the group's performance.
  • Performances will be limited to five minutes. A stop watch will begin immediately following the group's introduction. Performances will be stopped at the five minute mark.
  • Students should be dressed in costumes (if they are used) before checking in at the competition. There are no changing rooms available except for the public privies.
  • Props are permitted, but there will be NO time alloted to set the stage. Any set up must occur during the group's introduction. Remember, performances are limited to five minutes.
  • In the event of a tie, the winner will be decided by the highest score obtained in Overall Execution.
  • Theater Comeptition Judging Criteria: Performances will be judged on a scale of one to ten on the following: Scene Cutting, Costumes, Physicality, Vocal Clarity, Storytelling, Blocking, Group Ensemble, and Overall Execution

Poster Competition • Display Area in Front of the Anchor & Mermaid

Students are invited to try their hand at an original art/marketing poster for the Faire, and should incorporate some of the prominent themes of the Faire into the design of the poster. Entries will be disqualified if they do not meet the following requirements:

  1. Overall Poster Size: 24" high by 18" wide. POSTERS MUST BE VERTICAL.
  2. Any paper stock can be used, including poster board.
  3. Acceptable types of media that can be used: water color, oils, pastels, tempera, acrylics, colored pencils, applique, etc. PLEASE DO NOT USE COMPUTER GENERATED GRAPHICS.
  4. The poster's theme is to be centered around the joust, music, theatre, or romance. Pick one topic and make that the overriding message of your poster.
  5. The poster must incorporate the words "Pennsylvania Renaissance Faire" and a marketing slogan of your choice into its design.
  6. Juding Criteria: Posters will be judged on overall creativity, difficulty, originality, and design. Posters will be judged by grade level. The Faire reserves the right to combine judging of grade levels if there are not enough representatives from a particular grade level to warrent a competition.
  7. Work must be completed entirely by one student. ONLY ONE poster per school, per grade can be entered into the competition.
  8. Posters should be covered in plastic to protect against the elements. The Faire assumes no responsibility for the poster while on display or left behind after the day's end. Posters can be taken from the poster display area after 1PM.
  9. The top 1/2" of the poster should be left blank to allow the poster to be hung for display.
  10. Student's name, school and grade level must be displayed on the bottom 1/2" of the poster.

To get a better count of participants, we ask that you please pre-register for this competition using the online Event & Competition Participation Form. Posters can be submitted at the registration table on the day of your field trip. Results and awards will be afixed to the posters and can be picked up after 1PM.


Heraldry Competition
Poster Competition
Heraldry Competition
Heraldry Competition

Heraldry Competition • Display Area in Front of the Anchor & Mermaid

History of Heraldry: During the Middle Ages and Renaissance periods, noble knights fought covered from head to toe in chainmail or steel plate for protection. Often they could not be recognized when in armor, so they adopted the “Coat of Arms” for their clothing and shields to be readily identified on the field of battle and at tournaments. The Coat of Arms, or Heraldry as it is also referred to, is a visual language that was originally used to identify warriors. To distinguish himself from the others, a knight would choose a specific symbol and color, which he wore on his shield. These coats were passed down from one generation to another. Today, many individuals researching their ancestry will find a Coat of Arms with their family name and adopt it as their own.

Heraldry Competition Guidelines: Students are encouraged to participate in the Faire’s Heraldry Competition. The Heraldry Competition allows your students to work together to create a Coat of Arms that best represents their school. These Coats of Arms are displayed on the Red Fence adjacent to the Anchor & Mermaid Tavern in Swashbuckler Grove during your visit to School Days at the Faire and awards are presented to the most artfully and thoughtfully created shields. In class, instruct your students to identify characteristics, mottos, accomplishments, etc. of your school. List these items on the board along with items such as school colors and mascot. When the list is complete, decide which elements the students would like to represent on their competition banner. The design they decide upon is, in essence, the Coat of Arms of the school and can be displayed as such after attending “School Days”. Only one entry per grade level per attending school is allowed. The banner must have the Heraldry Form attached to the back of the banner in order to be judged. Prizes will be awarded on individual grade levels.

ENTRIES THAT DO NOT MEET ALL THE REQUIRED SIZE PARAMETERS AND DESIGN ELEMENTS (SEE BELOW) WILL BE DISQUALIFIED FROM JUDGING. NO EXCEPTIONS ALLOWED. THE HERALDRY FORM MUST ACCOMPANY BANNER TO BE JUDGED. Banners will be judged on elements, creativity and overall aesthetic appearance and are to be created by students only (with minimal adult supervision). Competition results and awards will be affixed to the Banner and can be picked up after 1PM. FROM THE FAIRE STAFF: We rely on the integrity of participating students, educators and parents, to ensure that the design and construction of the submitted banners are completed by the students.

Entries must include all elements listed below:

  1. Shield: Any shape can be used. The outside perimeter of the shield should fill a sizeable portion of the banner.
  2. Helm: Any shape can be used.
  3. Mantle: This represents the falling cloth that protected the armor and the helmet from the heat of the direct sun.
  4. Parting of the Field: The lines dividing the shield into sections. Use as many lines as you like, depending on the charges you wish to include.
  5. Charges: The symbols used to decorate the shield. Usually reflects something for which your school is known.
  6. Motto: Single word or phrase to represent your school.
  7. School Name: Must be incorporated into the design (NO ABBREVIATIONS).
  8. Year Banner was Designed: Current year must be included in the banner design.
  9. Heraldry Competition Entry Form must be affixed to the back of your banner. Banners without the Entry form attached or not following these guidelines will NOT be judged. ALL JUDGES DECISIONS ARE FINAL! Banners will be on display on the red fence adjacent to the Anchor and Mermaid Tavern.

Entries must follow these construction guidelines:

  1. Banners must be 3 feet wide by 4 feet high. Perimeter does not need to be a rectangle.
  2. The choice of material, design and colors are entirely up to the individual schools.
  3. Ties (at least 8" in length) must be attached to the two upper corners of the top of the banner for display purposes. If there are no ties, THE BANNER IS DISQUALIFIED.
  4. Each school many enter ONLY ONE banner per grade level for judging.
  5. The enetered banner must be made exclusively for the current year's School Days and the school name and current year must be incorporated into the design of the banner.
  6. All banners must be submitted to the Registration table upon arrival to the Faire with registration form attached to the back. Banners will not be accepted after 10:45AM.
  7. Banners are judged on design, creativity and placement of elements.
  8. Banners may be removed from the display area after 1PM. The Faire assumes no responsibilty for banners left behind at the end of the day.

Participatory Activities

In addition to all the stage shows and performances throughout the day during School Days, your groups can also become involved with or take part in the following activities! Participation is not mandatory, but groups must pre-register two weeks prior to your trip date to participate (no late entries will be accepted). Please fill out the Event & Competition Participation Form and be sure to check each event descriptions below, or download the printable Day-Of Competitions & Participatory Events PDF.

Lord and Lady Knighting Ceremony • Endgame Stage


Lord and Lady Knighting Ceremony

During a special ceremony, the King and Queen will bequeath knighthood and ladyship to one male and one female representative of your school for noteworthy accomplishments (i.e. academics, athletics or the arts). The honored knight and lady will be brought forward during the ceremony where their name and accomplishment will be proclaimed and their school identified. They will then be granted their title in a special ceremony and presented with a commemorative parchment.

Participants of the ceremony should take a seat near the front of the audience area. They will be called to the stage and have their achievement read for The King and Queen by a member of Their Court.

Your students must be registered no later than two weeks prior to your Faire date in order to participate in the ceremony. Late entries and changes will not be permitted. The Student Please register via the Event & Competition Participation Form. Remember to state the accomplishments of the students chosen as representatives of your school.

A Royal Interview • Globe Stage

After viewing King’s Lineage to learn more about the Royal Family, remain for A Royal Interview, a “town forum” where students will have an opportunity to ask their own questions. As many questions as possible will be answered, but there may not be time to answer every question. Please indicate on the Event & Competition Participation Form if your school will be participating in “A Royal Interview”.

Post Visit Competitions

All students who visited School Days at the Pennsylvania Renaissance Faire are invited to participate in the following post-visit competitions! Designed to accommodate all grade levels, these competitions are geared to enhance the students' experience after attending the Faire. Contest deadlines, rules and prizes are listed below, or download the printable Post Visit Competitions PDF.

Photo Journalism Contest

King Henry VIII has decreed that students who visit School Days at the Faire are invited to participate in a post-visit Photo Journalism Contest. During their Faire visit, students can exercise their creative photography skills to capture the magic of the Faire in their “little black boxes”, and employ their journalistic talents to pen a caption describing their photo entry.

All entries will be judged according to the grade level of the student. A Grand Prize, First, Second, Third and several Honorable Mention winners will be selected from categories ~ Grades 3-5, Grades 6-8 and Grades 9-12. Placement winners will receive an award and all winners will receive family passes to the 2019 Faire. Please sort entries by grade level if you are sending more than on level in your package. Only 10 entries per grade level permitted for entry. All entries shall be sent postage pre-paid to: Faire School Days Photo Journalism Contest, 2775 Lebanon Rd. Manheim, PA 17545. Deadline for submission: All entries must be in our office by November 16, 2018. Judging will be completed by December 28, 2018. Winners will be notified by email.

School Days Photo Journalism Contest Rules:
Entries that do not follow these specifications will be disqualified.

  1. Photos must be taken at the 2018 School Days at the Pennsylvania Renaissance Faire.
  2. Students' entries are to be submitted as a group by the Registering Educator in one packet and must include the Photo Journalism Contest Form with the students' entries.
  3. One print (no smaller than 4" x 5") per student may be submitted.
  4. Entires will be judged on composition, quality and how well the subject matter of the photo captures the magic of the Pennsylvania Renaissance Faire.
  5. Black and white or color prints qualify. If submitting a digital print, it must be a high-resolution (300 dpi or more) image printed at high quality on glossy photo papter.
  6. The back of the photo must include: Student Name and Address, Grade, Teacher Name, and School Name. A brief caption, written by the student (no mroe than three sentences in length) describing the photo must also appear on the back of the photo.
  7. All entries become the property of the Faire. Upon entering the conets, the photographer grants the Faire full rights to publsih for any and all purposes, commercial, promotional, or otherwise.

Creative Writing Contest

All entries will be judged according to the grade level of the student. One Grand Prize Winner for Elementary (Grades 3-5), JR High (Grades 6-8) and SR High (Grades 9-12) will receive a prize of $50 and $50 donation to their school library. Winners for each grade level will receive a prize of $25. All winners, their families and teachers will be invited to a special day at the Faire in 2019!

Please sort entries by grade level if you are sending more than on level in your package. Only 10 entries per grade level permitted for entry. Please reivew the Teacher Checklist and Student Checklist to ensure compliance with Creative Contest Writing rules. All entries shall be sent postage pre-paid to: Faire School Days Creative Writing Contest, 2775 Lebanon Rd. Manheim, PA 17545. Deadline for submission: All entries must be in our office by November 16, 2018. Winners will be selected and teachers informed by email by February 15, 2019.

Creative Writing Contest Requirements:
Entries that do not follow these specifications will be disqualified.

  1. Review your entry for contest:
    • Story is fictional
    • Story is student's original work
    • Story includes at least TWO CHARACTERS from the 2018 Faire
    • Story shows knowledge and understanding of characters
    • Story is historically connected to time frame of the Renaissance Faire
  2. Review your entry format:
    • Entry form provided by yoru teach is complete
    • Entry form is stapled to the back of the story facing outward
    • Review entry for correct length: Story is five double-spaced pages or less
    • Story pages show no student name, no school name, no grade level, no illustrations
    • If typed, story is on 8.5x11" plain white paper
    • If typed, story is in black ink
    • If typed, story is in an easy-to-read font, such as Times New Roman, size 12
    • If handwritten, story is on 8.5x11" white lined composition paper
    • If handwirtten, story is in dark blue or black pen
  3. Review your entry for correct mechanics:
    • If using Henrician vocabulary and phrasing, be sure you have used them correctly
    • Use a spell-checker or dictionary to check spelling
    • Check your entry for proper use of punctuation and grammar
    • Read the story to someone to check that your writing makes sense, is organized, the relationships between the characters are local, and actions are clear
    • Give your entry a title that relates well to your story

Display Advertising Design Contest

All entries will be judged according to the grade level of the student. A Grand Prize, First, Second, Third and several Honorable Mention winners will be selected from categories ~ Grades 3-5, Grades 6-8 and Grades 9-12. Placement winners will receive an award and all winners will receive family passes to the 2019 Faire. Please sort entries by grade level if you are sending more than on level in your package. Only 10 entries per grade level permitted for entry. All entries shall be sent postage pre-paid to: Faire School Days Display Ad Contest, 2775 Lebanon Rd. Manheim, PA 17545. Deadline for submission: All entries must be in our office by November 16, 2018. Judging will be completed by December 28, 2018. Winners will be notified by email.

Display Ad Contest Rules:
Entries that do not follow these specifications will be disqualified.

  1. Challenge: Create a display advertisement for the Pennsylvania Renaissance Faire
  2. Ad Size Specifications: 10" wide by 6" high - Must be submitted on 8.5x11" white paper
  3. Items to Include: Headline (your creation), Faire Dates (August 4 - October 28, 2018), Name of the Event (Pennsylvania Renaissance Faire), Event Website (PaRenFaire.com), Location (Rt. 72, Turnpike Exit 266)
  4. Display Ad can be designed in black/white or color
  5. Display Ads can be designed in traditional media (pen/pencil, water color, acrylics, etc.) or be computer generated. If designed on the computer, all graphics must be designed and/or edited by the student (please do not use images straight from the internet).
  6. Judging Criteria: Display Ads will be judged on overall creativity, difficulty, originality, and design.
  7. Display Advertising Design Contest Entry Form must be complete and stapled to the BACK of the entry facing outward.

Contact Mount Hope

Nicole Sutton, Educational Director
717-537-8377 • Nicole@PaRenFaire.com